It is that time of year again! We will be starting the bid Tuesday, February 2, 2021 and will be completed Friday, March 5, 2021. The bid schedules, bid memo, area schedules, bid rules and bid calendar are attached.
Please check your bid time and date and let us know as soon as possible if you foresee any issues with your bid time. Remember that we cannot pass you if you are working for Allina and on a call. Please also check to see that your FTE is listed correctly. If there is a discrepancy with your FTE, name spelling, your bidding rank or issues with your bid time, please contact me as soon as possible. It is easier to work out issues before hand then at the time of your bid.
Please look over the new schedules and see how your FTE and shift preferences will look in this format. Remember that you can bid above or below your FTE by four hours (1.0s can only bid below and 0.5s can only bid above). This gives an eight hour swing for most FTEs while bidding to allow for flexibility. However, you are only required to bid the number of hours required for your FTE. I have attached a cheat sheet of FTEs, associated hours and ideas for bidding 1.0 and 0.9. The list of bidding examples is by no means a complete list as the new format allows for many options. Remember when looking for your possible schedule, 40 hours per week is the max that can be bid and your FTE is required over the two week pay period. This means that a 0.9 is required to work 72 hours but those hours do not need to be divided evenly in each week. They are able to bid 40 hours one week and 32 the other.
If you need to reduce your FTE, you must do so before you bid. We are not able to reduce FTEs at the time of bid and cannot hold the bid for your FTE reduction to be approved. However, we can increase your FTE at the time of your bid without issue.
We will text you when it is your time to bid. We will use the cell number listed in Aladtec. Please make sure this information is up to date or let us know the day you bid if there is a better way to contact you. The number to reach us at once the bid has started is 651-241-9166. Please call us if you are working and let us know. Remember that dispatch does not need to send you back to base to bid. If you have any questions prior to that please contact either Steve Eiden or myself.
Schedules bid each day will be entered into Aladtec by the time we leave the office for the night. Please make sure to check that your bidded schedule and PTO was entered correctly. Please contact us as soon as possible if there are any errors or concerns. The master schedule is considered the schedule entered into Aladtec. All requests for round 2 PTO will be done through Aladtec.
There was one bid rule change:
• 46 paramedics and 20 ALS EMTs can bid a single shift for their weekend requirement (12 or 13 hours). This was adjusted to fit with the 13, 12, and 10 model.
For all those new to bidding, here is a quick run down. We will text you when it is your time to bid. Please call us to inform us that you know your bid time has started. You have 40 minutes to complete your shift bid. We will email you the most current schedules to either your Allina email or to another email address that you supply us with. Take your time and figure out your shifts and then call us back to make your selections. You will have additional time to figure out your round 1 PTO. Once you have given us both your shifts selections and your PTO, your bid conformation will be emailed to you. Please make sure the bid confirmation is accurate. Call us back if you find an error. After every day of bidding, an updated schedule will be emailed out and all schedules will be entered into Aladtec.
Lastly, we are very accommodating to allow and aid everyone in bidding remotely if they choose. Bidding can be completed via phone, email, text, facetime or zoom (or any other suggested way as long as we can figure it out). We are also allowing everyone to still bid in person while following Allina’s mask recommendations.
Please reach out with any questions or concerns.
Talk to you soon,